Hospitality ERP · SAP Business One · Zoho

One system for your sales, stock and accounts

We set up hospitality ERP on SAP Business One for growing groups, or on Zoho for smaller operators, and connect it to your tills, bookings and payroll. Delivered with IMTS Global Limited, part of the IMTS Group and a partner of both SAP and Zoho.

Talk through your options
Compare SAP and Zoho
  • SAP and Zoho partner
  • Connects to your existing EPOS
  • Ready for AI forecasting
Bartender making a drink at a bar

Outgrowing spreadsheets?

From the till to the balance sheet in one place

As a business grows, with more sites, retail alongside food and drink, events or rooms, separate systems start to get in the way. Sales are re-keyed into spreadsheets, stock counts never quite match and month-end takes days.

An ERP brings finance, purchasing, stock, sales and reporting together, so owners, managers and accountants all look at the same figures.

  • Sales flow from the till into stock and accounts automatically
  • Purchasing and stock work across every site and kitchen
  • Reports are ready the next morning, not the next month

How it fits together

Your systems in, one set of numbers out

We don’t ask you to throw everything away. Your EPOS, booking and payroll systems keep doing their jobs, and the ERP joins them up.

Your EPOS, bookings, online orders, payroll and supplier invoices feed one ERP, which produces finance, stock, dashboards and AI forecastsYOUR SYSTEMS TODAYWHAT YOU GETEPOS and tillsTable bookings and hotel PMSOnline ordering and deliveryRotas, HR and payrollSupplier invoices and bankERPSAP Business OneorZohoOne set of live numbersFinance, VAT and MTDStock and central purchasingLive dashboards by siteAI forecasting and alertsYour systems feed one ERP, which produces finance, stock, dashboards and AI forecastsYOUR SYSTEMS TODAYEPOS and tillsTable bookings and hotel PMSOnline ordering and deliveryRotas, HR and payrollSupplier invoices and bankERPSAP Business One or ZohoOne set of live numbersWHAT YOU GETFinance, VAT and MTDStock and central purchasingLive dashboards by siteAI forecasting and alerts

Two routes

SAP Business One or Zoho: we help you choose

Both connect to your existing systems and give you data that AI can use. The right one depends on your size, how many sites you run and how much control you need.

Busy independent restaurant dining room

Best for multi-site groups

SAP Business One

A full ERP for groups that need tight control of finance, stock and purchasing across several sites or brands.

  • Multi-company and multi-currency accounts
  • Central purchasing, production kitchens and stock transfers
  • SAP Customer Checkout point of sale, or integration with your current EPOS
  • Detailed reporting and dashboards by site
  • Cloud hosting available, so there are no servers to look after
Barista pouring steamed milk in a cafe

Best for single sites and small groups

Zoho

A set of connected cloud apps that lets smaller operators start with accounts and stock, then add more when they need it.

  • Zoho Books for accounts, recognised by HMRC for Making Tax Digital
  • Zoho Inventory for stock, suppliers and purchase orders
  • Zoho CRM and Campaigns for regulars, corporate clients and events
  • Zoho Forms and Bookings for private hire and enquiries
  • Zoho Analytics for dashboards, with daily sales synced from your EPOS

Whichever platform you choose

What we set up for you

Finance and VAT

Ledger, VAT returns, bank feeds and month-end, with accounts your accountant can work from directly.

Purchasing and stock

Purchase orders, deliveries, stock counts and transfers between sites and kitchens.

EPOS integration

Sales from your tills post to stock and finance every day, with no re-keying.

Guests and corporate clients

Customer records, accounts, event enquiries and sales history in one place.

Live dashboards

Sales, margin and labour by site and by day, for owners and managers.

Ready for AI

Clean, connected data for forecasting, purchase suggestions and plain-English questions.

Integrations

Connected to the systems you already use

IMTS has more than 25 years of experience connecting ERP to third-party systems. For hospitality, that usually means:

EPOS and tillsTable bookingHotel PMS and channel managersOnline ordering and delivery appsRota and payrollCard payments and banksSupplier orderingPower BI and Zoho Analytics

Clubs, members’ venues and leisure

Membership, bars, dining and events in one system

Private members’ clubs, golf and sports clubs and leisure venues often run separate systems for membership, each bar and restaurant, stock, function bookings and the accounts.

IMTS’s club management system, built on SAP, brings these together: member records and reminders, point of sale across every outlet, stock, banquet and spa bookings, and real-time financials.

  • One member record across every outlet
  • Function, banquet and spa bookings
  • Stock and purchasing for every bar and kitchen
Modern boutique hotel lobby

Our partnership

Hospitality know-how, backed by an established ERP partner

Hospitality Simplified works out what your business needs and runs the project with you. IMTS Global Limited, the UK arm of the IMTS Group, provides the SAP and Zoho expertise and support.

25+

years of ERP and automation delivery

IMTS Group

5

offices, including London, Mumbai and Dubai

IMTS Group

SAP · Zoho

partnerships, plus Microsoft and Siemens

IMTS Group

How we deliver

A phased, low-risk implementation

Assess

We map your sites, systems and processes, agree what success looks like and recommend SAP or Zoho.

Design

We configure the system and the EPOS and booking integrations around how you work.

Migrate and train

We move your data across and train each role, from managers to the accounts team.

Improve

Once it’s live, we add reporting, automation and AI forecasting.

Planning workshop with sticky notes

Start with a conversation, not a sales demo

Every project begins with a free call and, if it helps, our fixed-scope AI Readiness Review. You get an independent view of your systems and a costed plan before committing to any software.

FAQs

Hospitality ERP questions

Should I choose SAP Business One or Zoho?

Zoho usually suits single sites and small groups that want low monthly costs and to start with accounts and stock. SAP Business One suits multi-site groups, central kitchens and businesses that need multi-company accounts and tighter controls. We’ll recommend one after looking at how you work.

Does Zoho Books handle Making Tax Digital?

Yes. Zoho Books is HMRC-recognised software for Making Tax Digital, including VAT returns filed directly to HMRC.

Is SAP Business One only for large businesses?

No. It is designed for small and mid-sized businesses and suits growing hospitality and retail operators, especially those with several sites.

Can it work with my existing EPOS?

Usually, yes. We connect your EPOS so that daily sales post into stock and accounts. If your current system can’t share data, we’ll tell you during the assessment.

How long does implementation take?

It depends on the platform, the number of sites and the integrations. A Zoho set-up for a single site can take a few weeks; SAP Business One for a group takes longer. We agree a plan with clear milestones before starting.

Do I need an ERP to use AI?

Not always. Single sites can often start with AI features in their existing tools. An ERP becomes valuable when data is spread across several sites and systems.

Find out which ERP fits your business

Book a free 30-minute call to talk through your sites, systems and plans.

Book a free 30-minute call
AI Readiness Review